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Team Coast Guard
If you have questions after reviewing this information, do not hesitate to ask someone! This page is not intended to be a replacement for interacting with your Mentor, FL23-1 Officers or other Flotilla Members.
What to do during the Provision Membership Period or in Approval Pending (AP) status - awaiting Personal Security Investigation (PSI) completion:
Membership Benefits & Obligations
Auxiliary membership provides many benefits including training and development, proudly wearing the Auxiliary uniform and flying the patrol bungee while participating in official missions or wearing the distinctive insignia and flying the Auxiliary ensign under appropriate conditions.
Maryland Auxiliary members with at least 36 months active service by December 31 of a tax year may qualify for a $4,250 (2016) subtraction from taxable state income - MD Tax Publications, LOSAP Program & LOSAP Form
CG Exchange System (CGES) has a scholarship program for dependents of active duty, reserve & military retired members, current civilian NAF / APF employees & CGAux Members pursuing undergraduate college studies.
Auxiliary members agree to accept the personal responsibility & obligation to conduct themselves in a polite, respectful, professional & honorable manner when wearing the Auxiliary Uniform or conducting Auxiliary business & to serve to the best of their abilities as time or circumstances permit. This includes only using Commercial Postage Stamps supplied by the CGAUX for authorized Auxiliary official business (see ALCOAST 009/11 for detail guidance).
The Auxiliary uniform is an important symbol of your membership and should be worn with pride. It is similar to the Coast Guard uniform and should be worn anytime you are representing the Auxiliary or the Coast Guard. Each member is responsible for purchasing appropriate uniforms required to participate in selected activities such as the Tropical Blue & Operational Dress (ODU) Uniforms.
The Tropical Blue Uniform can be worn for most Auxiliary activities. For assistance with selecting and obtaining appropriate uniforms, check with your Mentor or the FSO-HR. Typical cost for a Tropical Blue Uniform including the required devices is around $125 to $150. Used Uniform items may be available from your Flotilla, the Uniform Distribution Center or independent Suppliers.
For additional information see Auxiliary Manual Chapter 10 (Uniforms)
The Department of Homeland Security (DHS), US Coast Guard (USCG) and Coast Guard Auxiliary (CGAux) strive to create and maintain an environment where the capabilities, differences and similarities of all members are recognized, understood and valued. Members are encouraged to participate in missions and activities to the maximize extent time and interests permit and are provided the support needed to achieve their maximum potential.
Yearly membership dues help support Auxiliary activities at all organization levels (Flotilla, Division, District and National) and are tax deductible. When you receive your yearly dues notice, you should promptly make your payment directly to the Flotilla Finance Officer (FSO-FN).
Charting a Course for Success
Charting your course in the Auxiliary and the "Qualification Guide" developed by D5NR can help you decide what qualifications, missions, program areas or activities you may wish to pursue such as earning the RBS Insignia or the Proper way to communicate concerns, get questions answered or submit recommendations.
Attending Monthly Meetings (Flotilla 23-1) is a good way to keep up-to-date on activities & training opportunities as well as enjoying fellowship & building working relationships / friendships with other members. Exercising your right to vote will ensure you have a say in Flotilla decisions, operations and development. Members can also attend all other Flotilla and Division meetings. Attending Division or District meetings will help provide a broader view of the Auxiliary.
Membership ID Number
Members are issued a Member Number (should be memorized) and official ID Card. Upon receipt of your Membership Card, verify the information appearing on it is correct. If not, immediately contact the FSO-HR, Flotilla Commander (FC) or Vice Commander (FVC) so a Member Information correction form can be submitted. Your Member Number is used to record activities and accomplishments in the Auxiliary Information System (AUXDATA).
CGAUX, USCG & DHS are committed to ongoing Member Training & Developmentand provide access to the resources, education & training required to:
Within the bounds of defined requirements and training that must be successfully completed in order to participate in some program areas and missions, members are given the freedom and opportunity to choose the area of service and type of training that is of greatest interest to them.
Training opportunities in Specialty Courses such as AUXPAT (Auxiliary Patrol), AUXCOM (Communications), AUXSEA (Seamanship), AUXWEA (Weather), AUXNAV (Navigation) and AUXSC&E (Search Coordination & Execution) are available locally, online or by attending a CG Training Center such as Yorktown.
Proper use of Auxiliary Seal, Emblem & Marks
As an Auxiliary member, you are responsible for ensuring that the Auxiliary Seal, Emblem & Marks are used in an appropriate & proper manner. For information on this topic, see: COMDTINST M5200.14A, Chapter 7
Reimbursable Order Procedures
Reimbursable Orders must be received back by issuing authority within 45 days of issue date or orders will be automatically canceled and no payments made for the mission. Facilities should be refueled as soon as possible after completion of a mission. Hours underway and total gallons of fuel used must be filled-in and fuel receipt attached to orders (keep a copy for your records).
Waivers of eligibility requirements may be granted by Director of the Auxiliary (DIRAUX) with concurrence of Division Commander & must be obtained in writing before elections are held for FC and/or FVC to assume office.
FC / FVC Represent Flotilla at Division, District & National Meetings / Events
A Flotilla Commander (FC) is elected by the Flotilla members each year prior to 15 December for a one year term. The FC may serve a maximum of two consecutive one-year terms. After being out of office for one year, an individual may serve as FC again with no limits on how many times this cycle can be repeated.
The FC provides primary leadership and supervision to the Flotilla. The FC is responsible for assuring overall Flotilla program conform to Coast Guard and Auxiliary policies and procedures as well as being the primary communications link with Division elected officers.
The FC is required to be certified and hold current qualifications in at least one of the Auxiliary three cornerstones of Service (Member Services, Recreational Boating Safety or Coast Guard Support) and be active in the Auxiliary for at least one year prior to nomination. It is recommended that this individual have previously served as Flotilla Vice Commander.
A Flotilla Vice Commander (FVC) is elected by the Flotilla members each year prior to 15 December for a one year term. The FVC may serve an unlimited number of one-year terms.
The FVC has the primary responsibility for administration and coordination of Flotilla operational staff, programs, missions and activities (all appointed Flotilla Staff Officers and the programs they oversee) and is essentially the Chief of Staff for the Flotilla.
The FVC is required to be certified and hold current qualifications in at least one of the Auxiliary three cornerstones of Service ( Member Services, Recreational Boating Safety or Coast Guard Support) and be active in the Auxiliary for at least one year prior to nomination.
FLOTILLA STAFF OFFICERS (FSO's)
FSO's activities are coordinated and supervised by FVC who acts as the Flotilla Chief of Staff. FSO's must submit written monthly reports to the FVC and copy the SO for their respective areas of responsibility. See Auxiliary Manual & Flotilla Procedures Manual for Detail Position Descriptions and Responsibilities.
The FSO-AN primary responsibility is to plan, coordinate and oversee verification of private aids to navigation (PTONS) and chart updating activities including prompt reporting of discrepancies in ATON / PTON related information as well as assisting flotilla members with practical & classroom training leading to qualification as Aids To Navigation verifiers. The FSO-AN establishes & maintains contact with local USCG unit needed to conduct Auxiliary ATON / PTON patrols, render assistance to USCG for emergency ATON servicing & works with other agencies in chart updating, submitting special investigation reports, participating in Auxiliary operations seminars, plus developing & delivering ATON verifier training programs.
The FSO-CM primary responsibility is to coordinate & oversee all matters pertaining to flotilla communications including publishing an emergency telephone & OPFAC (vessel & land mobile radio facilities) that includes unit location, point-of-contact, capabilities & call sign "calling trees" & acting as the point of contact with USCG units needed to provide qualified Auxiliarists to assist with standing communication & telephone watches at local CG Stations as part of the radio Watchstander program. The FSO-CM organizes & oversee activation of these "calling trees" as part of regularly scheduled exercises aimed at testing, evaluating & enhancing their effectiveness. The FSO-CM should have successfully complete the AUXCOM Specialty Course & be a Communications Specialist.
The FSO-CS primary responsibility is to promote use of electronic communication services, act as the Flotilla's webmaster and web watcher. The FSO-CS needs to maintain a personal e-mail account, Internet access, a personal computer, software programs & tools needed to manage & maintain the Flotilla website. The FSO-CS must be flexible & be willing to readily accept changes passed down through the chain of leadership due to dynamic nature of the electronic communications industry. He/she must posses a good working knowledge of computer systems, software programs, the Internet & electronic communications.
The FSO-DV primary responsibility is to promote & support diversity in all aspects of the flotilla programs & activities. The FSO-DV must be a role model & leader in the creation of a comprehensive enlightened approach to inclusive behavior & attitudes in all aspects of member activities as well as Programs & Missions of the Auxiliary.
The FSO-FN primary responsibility is to oversee & ensure all flotilla financial matters are conducted in accordance with the Standing Rules including keeping accurate, complete & understandable records of all receipts, disbursements & financial transactions. The FSO-FN is responsible for ensuring an annual budget is prepared for review & approval by the flotilla, managing flotilla checking/savings account, making timely payments or disbursements on approved invoices, presenting financial reports at regularly scheduled flotilla meetings, billing members for annual dues & encouraging prompt payment. Although there are no prerequisites required to fill this office, a general understanding of financial matters, economics, banking, balancing a checkbook, preparing a financial ledger, audit principles & creating a balance sheet are necessary to be successful in this role.
The FSO-HR primary responsibility is to oversee all matters pertaining to developing, planning & implementing programs to promote growth of the Auxiliary by obtaining new members, guiding & mentoring potential new members through the new member process, implement programs designed to retain members who may be drifting into inactivity as evidenced by not participating in Flotilla activities & programs & coordinate with Division Staff Officer of Human Resources (SO-HR).
The FSO-HR should consider developing & maintaining biographical files for all Flotilla members. The FSO-HR should attempt to meet with each member & brief the FC on the outcome prior to any dis-enrollment actions. In cooperation with Flotilla elected & appointed officers, promote membership in the Auxiliary through public appearances & speaking engagements, providing handouts & literature at PA events & following up on all prospective member leads.
The FSO-HR takes an active role in the planning & execution of seminars, workshops, forums & panel discussions. The officer should maintain contact with retired Auxiliary members & be certain they receive newsletters & are invited to functions & fellowship activities. A recommended goal is adding one new prospective member each month with individual name & address added to Flotilla distribution list to keep prospects up-to-date on Flotilla activities.
The FSO-IS primary responsibility is to oversee all matters pertaining to the collection, recording & timely processing of the data required to be entered into AUXDATA for the Flotilla & its members including conduct training sessions on appropriately using AUXDATA forms & AUXINFO. The FSO-IS must work closely with the Flotilla elected & appointed officers to ensure they have access to the reports & information related to their Program Areas & are kept advised of potential problems as well as progress in achieving established goals. The FSO-IS must understand the AUXDATA system & be knowledgeable in its use including entering data & generating reports required to support Flotilla operations.
The FSO-MA primary responsibility is to oversee the acquisition & management of materials from the Auxiliary National Supply Center (ANSC) required by Flotilla to carry out its missions & activities including stationary, forms, manuals, texts, U.S. Government postage & Public Education (PE) course material. The FSO-MA needs to maintain & disseminate information on available supplies & prices as well as advising all members of any changes or updates to publications & forms as well as working closely with all staff officers to keep them supplied with items necessary to perform their duties & run their programs.
The FSO-MS primary responsibility is to oversee & supervise all matters pertaining to Flotilla's role in Auxiliary Marine Safety & Environmental Protection activities as well as keeping entire Flotilla informed of developments in this area. This position requires an individual who can develop & foster working relationships with Flotilla, Division & District staff officers plus local USCG units. The FSO-MS needs to proactively encourage & oversee appropriate outreach, training & implementation of MS/MEP programs, provide assistance & support to environmental outreach programs, USCG MS/MEP missions, formulate emergency planning & response teams, create develop & participate in MS/MEP activities with other agencies, promote participation of MS/MEP activities to other members & establish goals/objectives plus prepare necessary plans to achieve them.
The FSO-MT primary responsibility is to oversee all matters pertaining to Flotilla member training programs & activities as well as keeping members informed about development & training opportunities. The FSO-MT must interface with Division (SO-MT) & District (DSO-MT) Staff Officer for Member Training & other Flotilla Staff Officers to ensure appropriate & timely member training is delivered. The FSO-MT needs to foster & promote member interest in Specialty Courses & other available member training opportunities as well as ensure new members take New Member Training Courses, have access to the Auxiliary Manual (AUXMAN) & other appropriate materials & training opportunities.
The FSO-MT needs to ensure all member training forms are correctly & promptly completed & then forwarded as required to the appropriate entity plus retain custody of any training aids, equipment, audio-visual material, manuals & all other training aids. In coordination with other FSO's, he or she will establish individual training programs for Flotilla members to train & qualify candidates for their respective area of responsibility, schedule & deliver member training required to maintain certifications & currency. The FSO-MT will encourage members to pursue training programs appropriate to member's needs.
The FSO-PV primary responsibility is to oversee all Recreational Boating Safety Visitation Program matters, maintain liaison with Division Program Visitor Officer (SO-PV), encourage members to become qualified Program Visitors (PV's), develop & maintain close contact with local community Partners, encourage & track program visits, plan & promote related workshops, deliver member PV training & ensure that all forms for PV are correctly completed & promptly submitted. The FSO-PV needs to check that all qualified program visitors conduct their annual required partner visits of five (5) per visitor so that a PV does not lose their qualification status. He or she needs to formulate & execute a plan to ensure all community Partners are covered, that they receive an updated schedule of available PE courses, VSC or other events on interest occurring in their served area.
The FSO-OP primary responsibility is to manage & oversee Flotilla operations programs which include search & rescue (SAR), safety patrols, air patrols, boat races/regattas & marine event patrols as well as keep all members informed of developments in this area. The FSO-OP needs to maintain close liaison with Division Operations Staff Officer (SO-OP), all operational facility (OPFAC) owners & Coxswains to ensure all patrol related activities are performed in quality & timely manner as well as high standards of performance & uniformity are maintain among Operational Personnel. The FSO-OP is responsible for ensuring that all Flotilla operations are performed under appropriate Coast Guard reimbursable or non-reimbursable orders, that a copy of schedule patrols is provided to all stakeholders including the SO-OP, encouraging & assisting with training / qualifing members in operational programs, encouraging participation in search & rescue training, patrols (safety, regatta, chart updating, etc.) or other Auxiliary operational related activities.
The FSO-OP needs to coordinate & cooperate with other Flotilla officers to plan, schedule & deliver briefings, seminars, workshops & training sessions; ensure inspection of OPFACS are completed in a timely manner; maintain a list of members trained as crew & coxswain; regularly report on all patrols & coordinate with FSO-AN and FSO-MS to make sure qualified crew members serve on patrols needed to implement their programs & missions.
The primary FSO-PA responsibility is to establish effective working relationships with members of the print & broadcast media to facilitate coverage of Flotilla activities & missions, coordinate & oversee all Flotilla public affairs matters, keep members informed of all PA related developments & coordinate with the Public Affairs Division Staff Officer (SO-PA).
The FSO-PA needs to coordinate& cooperate with Flotilla elected / appointed officers in promoting, advertising & communicating Flotilla activities to media & the public to help promote a positive public image of the Auxiliary, generate articles for Flotilla, Division, District & National newsletters / publications, develop & direct an organized program of activities to obtain Auxiliary publicity, assist other officers with the preparation & distribution of advertising / promotional material on Public Education courses, Vessel Safety Checks or other activities as appropriate. The FSO-PA will cooperate with the FSO-PB in obtaining action photos of Flotilla activity for publication & for entering Auxiliary photo contests as well as maintain close liaison with the SO-PA to ensure an effective & coordinated program within the Division plus assist or take part in planning & conducting relevant seminars, workshops, forums, and panel discussions.
The FSO-PB primary responsibility is to be editor for a Flotilla newsletter, encourage Flotilla members to contribute articles of interest for inclusion in the newsletter & maintain liaison with Publications Division Staff Officer to ensure a prompt flow of suitable articles & information of interest to the readership within the Flotilla, Division & District. The FSO-PB needs to develop & maintain a library file of photographs of Flotilla activities. This individual shall assist in obtaining clearance for release & publication of Flotilla articles, promptly submit articles for publication, coordinate with the FSO-PA in obtaining action photos of Flotilla activity for publication, maintain a file of all unit newsletters published and/or articles submitted to other publications & mail Flotilla & Division newsletters to all Flotilla members, retired members, Director of the Auxiliary, DCO, VCO, RCO, DSO-PBB, ADSO-PB, DCP, VCP, SO-PB & all FCs in the Division. A copy of the newsletter is to be mailed to: Coast Guard Auxiliary Collection, J.Y. Joyner Library, East Carolina University, Greenville, SC 27858-4353.
The FSO-PE primary responsibility is to oversee all matters pertaining to Flotilla's public education program including the scheduling, organization & conduct of Flotilla boating safety courses / activities maintaining a close relationship with the Division Public Education Staff Officer (SO-PE) in order to implement the public education programs established for nation-wide, district-wide, and division-wide use.
The FSO-PE needs to coordinate & cooperate with FSO-MT in organizing workshops, training of instructors, & in instructor improvement workshops; FSO-PA in publicizing & promoting boating safety & Auxiliary public education courses; FSO-HR in promoting Auxiliary membership to students in classes & forward to SO-PE such methods, training aids, course materials & other educational tools developed within Flotilla that may have Division-wide application.
The FSO-PE needs to supervise PE class assistants, keep updated with Auxiliary course content, instructional requirements / course updates, ensure that all forms relating to PE are correctly completed & submitted, coordinate with FSO-FN so that a sufficient supply of text books for each course taught by Flotilla are available, an up-to-date inventory of all Coast Guard & Flotilla-owned real property used in conjunction with the public education program (e.g. video tape players, slide projectors, & other audio-visual aids, video tapes, discs, slides, etc.) is maintained & appropriate custody maintained.
The FSO-SR primary responsibility is to record, publish, submit & organize minutes of Flotilla meetings; keep, maintain, administer & supervise pertinent Flotilla records including an up-to-date lists of Flotilla members, officers, committee assignments, FC appointments, Division officers as well as current copies of Division & Flotilla Standing Rules & provide copies of meeting minutes to both FC & FVC and for sending to members timely meeting notices & agendas. The FSO-SR should attend all unit meetings or make arrangements for minutes to be taken if unable to attend.
FSO-SR will coordinate with the FSO-IS to ensure all member's AUXDATA records are correct, conduct a ballot by mail when so directed, submit articles to the unit publication & take an active part in planning / execution of relevant seminars, workshops, forums & panel discussions as deemed appropriate.
The FSO-VE primary responsibilities are to oversee all matters pertaining to the Flotilla's Vessel Safety Check (VSC) program & inspection of Auxiliary OPFACs, maintain liaison with Vessel Examinations Division, District Staff Officer or Assistant District Staff Officer to ensure uniform implementation of the VSC program at Division, District and National levels. The FSO-VE coordinates with the FSO-PA on promoting & publicizing VSC activities, with the FSO-MT to recruit & train new VE's, with the FSO-OP to organize annual inspection of all OPFACs & the FSO-IS to monitor that VE's maintain their certification status. He or she will maintain a record of facility inspections, VSCs decal distributed & do their utmost to ensure the quality & integrity of all VSCs conducted. Additionally, the FSO-VSC is responsible for ensuring that all required reports are correctly completed & submitted, keeping an account of all VSC decals, arrange for conducting VSC stations at area marinas & boat ramps & providing a written report to the FVC & SO-VE on each VSC station, location, time, date & number of VSCs conducted at that station.